Non-refundable deposits
Every booking takes a deposit at checkout. Configurable amount per artist, per service. Stripe processes it. No more Venmo/Cashapp awkwardness.
Non-refundable deposits collected at booking. Design intake forms before clients walk in. Instagram DM inquiries qualified automatically by AI.
Deposits without the Venmo awkwardness, DM inquiries that book themselves, and intake forms that mean you never start a session blind.
Every booking takes a deposit at checkout. Configurable amount per artist, per service. Stripe processes it. No more Venmo/Cashapp awkwardness.
Clients submit reference photos, body placement, sizing, and style notes at booking. Artists prep their design before the appointment.
A bio link drops inquiries into a queue. The AI receptionist qualifies size, placement, and budget, then routes to the right artist.
Free consults that convert to a paid session. The system tracks which consults book, which ghost, and follows up automatically.
Full sleeves and back pieces span multiple sessions. The booking flow auto-suggests the next session 4-6 weeks out and tracks total progress.
Free 6-month touch-ups are part of the package — and they get forgotten. Auto-reminder at month 5 keeps the relationship.
A no-show on a 6-hour back piece is a $1,500 day off your books. Three a month is $50k a year. The fix is the same one that's been industry-standard for a decade — collect a non-refundable deposit at booking — but most artists are still doing it through Venmo, Cashapp, or "send me a screenshot of your transfer," which adds friction at exactly the wrong moment in the booking flow and gives flakes an excuse not to commit.
Servegalo routes the deposit through Stripe as part of the booking — same flow as buying anything online. The card is saved for the no-show fee policy. Combined with the AI receptionist that handles Instagram DMs (the other 2-3 hours a day every artist loses), most studios cut their daily admin time in half and increase booked sessions 30-40% within the first quarter.
Migrating from Square Appointments, Booksy, or spreadsheets + Venmo? CSV import maps clients and history in minutes. See the migration guide.
Set a deposit amount per service (commonly $100-200 for medium pieces, $500+ for full-day sessions). Clients pay at booking via Stripe; the deposit is applied to the final bill. If they no-show, you keep it. Cards are saved for the no-show fee policy.
Yes. Drop a link in your bio that routes inquiries through the AI receptionist. It qualifies size, placement, style, and budget, then either books a consult or sends the lead to the right artist with all the context. Most artists save 2-3 hours a day this way.
Every booking includes a customizable intake step — reference photos, body placement diagram, sizing, allergies, and a free-text notes field. Artists see everything before the client walks in.
Yes. Add guest artists as staff with their own availability window (e.g., visiting Sept 12-14 only). The booking flow auto-routes inquiries to them while they're in town and disables their availability afterward.
Each session is booked independently but linked to a "project" record on the client. After each session, the system auto-prompts to schedule the next one 4-6 weeks out. Progress photos and notes carry across sessions.
A 20-minute demo with a test widget for your studio — deposits, intake forms, AI DM handling, and multi-session tracking.